Feeling overwhelmed at your desk? Stressed when you sit down? Not as productive as you should be? It might not be you – it could be a messy desk or workstation influencing your mood. Unorganised files, fighting to find things and paperwork piles not only affect how you work, they can also cost you time. Find out how to make work a little easier for yourself just by organising a messy workspace. Give your workstation a mini makeover – you’ll love the feeling of a fresh look and feel!
Every good makeover starts with a fresh approach! Get things under control with a couple of days of solid commitment to your makeover.
Figure Out Your Favourites
You need to look at your work habits to identify the tools and information that you use frequently and want to access quickly and easily. If you’re a big user of letter openers, staplers and highlighters, keep them easy to access. If you constantly use your internal telephone list, keep it visible. Keep the items you use less frequently (like staples, or a notepad you use for monthly meetings) in less valuable locations.
A New Filing Style
To keep your desk organised and files easy to find, you’ll need to pick and implement a style of filing that makes sense to you. Do you like to use colour to help you identify the subject of the file? Do you need to file numerically or alphabetically? Do you have to share files with someone else and need to communicate with other people when you’ve taken away a file? We have a diverse range of solutions we can recommend to help you implement a filing system that will work for your style and office environment.
The New Compact
You need to keep the bulk of your desk space free to actually work. That means not having piles of paper and folders strewn around, and giving homes to your paper. You’ll still need to keep your most important files close to you, and the ideal way to do so is using compact document storage solutions. Here are three ideas to keep important files close to you, without taking up too much valuable desk space:
1. For small files…use an 26 Pocket High Capacity Expanding File. It’s a single file with 26 sections for filing frequently-needed papers.
2. For medium-sized files…use Avery Clear Expandable Pockets to store the papers and file the pockets in a binder. The pockets hold up to 50 sheets and fit all standard folders and binders.
3. For large files…use a Desktop Filing Starter Pack. The rack sits on your desk or shelf and the files are strong enough to hold heavy documents.
Makeover Your Inbox
The principles of paper filing apply to email filing: if you can’t locate emails quickly and easily, you’re less productive and more likely to be frustrated. In the same way as you create folders for paper, create folders for your email. Your email filing system will depend on how you think about email: do you think about it according to sender and recipient, or project, or date received? You should use the system that makes sense to you. It should be a system where you don’t have to think about where to file an email when you’ve actioned it, and where you don’t have to search to find it again.
It’s easy to for your workstation to start looking a little tired and in need of a refresh. Organising your space can improve your productivity and performance. And a mini workstation makeover is a fun way to create a better work environment.