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Organise your receipts and invoices - file, don't just store!
Get Your Office Paperwork Organised for the New Financial Year!
When you run a small business, either in a serviced office, retail store, leased office or home office, one thing that seems to get away from business owners is keeping the dreaded accounts paperwork under control. We’re here to help you get your office organised!

Starting a new financial year as you mean to go on (yes, you can make New Year’s resolutions for a new financial year!) is a great way to make sure that by the time you have next year’s EOFY meeting with the accountant you’ll be impressively organised and will be in and out in no time at all.

You need to follow a filing system from the beginning of the year. If you do, you’ll reduce the number of hours you need to spend keeping your books in order, and the end of financial year will be much less stressful.

Shoeboxes Are For Shoes!

Your accountant probably tells stories at dinner parties about shoeboxes full of receipts and the work it is to decipher the print on them and organise them into relevant categories. Here’s something you might not have thought about before: if you’re giving your accountant a shoebox overflowing with little pieces of crumpled up, unsorted receipts, you’re probably paying your accountant to unfold them and sort them! Yep! The little jobs that you could complete while watching TV (or even better, prepare for now), could be costing you money at the accountant’s!

There are much better ways to organise your receipts and invoices. It’s about filing, not storing, and the most successful financial year will involve you developing your filing solution now. We’re going to show you the basics of keeping getting your accounts paperwork under control and how implementing a simple filing solution will prepare you for a much easier 2013 end of financial year. With these tips and a few Avery® products, you’ll be in top shape for the visit to your accountant!

Recipe for Receipt Success!

By creating a simple storage system for your receipts you’ll make the account-keeping process much simpler. Avery offers lots of help for storing receipts in the way that makes sense to you.

Try storing your credit card and shop till receipts in expanding files with pockets for each month. When you get a receipt simply drop it in the pocket for the appropriate month so that at the end of the year everything is grouped neatly.

If you want to be even more organised, choose expanding folders in different colours so that you can separate your receipts out into different categories such as car, marketing, IT expenses or whatever categories fit into your own specific business.

If you’re constantly on the go, temporarily storing receipts in Avery PocketTabs™ is a fantastic way to make sure the receipts aren’t lost. You can travel from appointment to appointment and slip your PocketTab anywhere: your console, your briefcase, or even stuck to the inside of your notepad.

Keeping It All In Order

When it comes to official taxation documents or tax invoices there are much more efficient filing systems than the old faithful pile of papers in your in-tray! Creating an organised, labelled system right at the beginning of the year that allows you to quickly insert your documents as soon as they’ve been dealt with, means that you can always put your hands on information you need.

You can create your own filing solution by customising divider tabs to suit your systems and procedures. The table of contents and tabs of Avery IndexMaker™ Printable Dividers are ready to be customised to segment paperwork in the categories or sections that you need. (You can use the Avery Wizard to create your own tabs and table of contents.) Once you’ve prepared your dividers, insert them into a binder or folder. Then, instead of leaving your documents in your in-tray, make it part of your process to insert invoices or statements into your folder. Throughout the year you’ll be able to access information as soon as you need it, and at the end of the year you’ll be able to take an organised filing system to your accountant.

So, who’s going to impress their accountant next year?

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