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Print inside your labels using A4 settings
If It's Not A4, It's Not Right!
Have you ever experienced the situation where your labels or cards look terrific on your screen, but they print out all over the page, in the wrong places? They might cross over multiple labels, and yet everything looked so good on screen! It's a common issue, but has a very simple solution: it's possible you need to adjust your print settings to suit A4 paper.

In Australia and New Zealand, we use A4 paper. Microsoft® applications tend to default to the American setting of letter-sized paper, which can completely mis-align the information on your labels. It's important to implement the following quick steps to ensure your paper sizes and print configurations are all set to A4. You need to ensure settings are correct in both Microsoft Word, and in Microsoft Windows®. Below are the instructions for Microsoft Word 2003-2013 and Windows XP, Vista®, 7 and 8. For instructions on how to set your Mac® to A4, check our guide.

Step 1: Checking the Printer Settings in Word
  • Open a blank Microsoft Word document
  • If using Microsoft Word 2003, 2010 or 2013 – Click on File, in the top left corner of the screen
  • OR
  • If using Microsoft Word 2007 – Click on the Office button, in the top left corner of the screen
  • Select Print and click on Printer Properties
  • Ensure Paper Size is A4. If you’re unsure where to change the paper size, you may need to consult your printer manual or the manufacturer’s web site.

Step 2: Checking the Page Setup/Layout in Word

Microsoft Word 2003
  • Click on File and select Page Setup
  • Click on the Paper tab and ensure Paper Size is A4
  • Click on Default…, found in the bottom left of the box and select Yes

Microsoft Word 2007 - 2013
  • Click on the Page Layout tab in your ribbon and select Size. Ensure A4 is selected.

Step 3: Checking Measurement Units in Word

Microsoft Word 2003
  • Click on Tools and select Options
  • Click on the General tab and ensure Measurement Units is set to Centimetres

Microsoft Word 2007 - 2013
  • If using Microsoft Word 2007– Click on the Office button, in the top left corner of the screen and select Word Options
  • OR
  • If using Microsoft Word 2010 or 2013 – Click on the File tab in your ribbon and select Options
  • Click on Advanced, on the left side of the menu. Scroll down the menu to the Display section.
  • In the Show Measurements in Units of: field, change to Centimetres

Step 4: Checking the Printer Settings in Microsoft Windows
  • If using Microsoft Windows XP – Click on the Start button and select Settings. Click on Control Panel and double click on Printers and Faxes.
  • OR
  • If using Microsoft Windows Vista or Microsoft Windows 7 – Click on the Start button and select Devices and Printers
  • OR
  • If using Microsoft Windows 8 – Open the Start screen and type Control Panel and choose Control Panel from the list of Apps. Click on Devices and Printers.
  • Right click on the printer you are using and select Printing preferences…. Ensure Paper Size is A4. If you are unsure where to change the paper size, you may need to consult your printer manual or the printer manufacturer’s web site.
  • Click on Apply and then OK

Step 5: Checking Australian and New Zealand Settings in Microsoft Windows

Microsoft Windows XP
  • Click on the Start button and select Settings. Click on Control Panel and then double click on Regional and Language Options.
  • Select the Regional Options tab. Under the heading Standards and Formats, select English (Australia) or English (New Zealand).

Microsoft Windows Vista
  • Click on the Start button and select Control Panel. Select on Clock, Language & Region.
  • Select Regional and Language Options. Click the Location tab and set to Australia or New Zealand. Click on OK.

Microsoft Windows 7
  • Click on the Start button and select Control Panel. Select Clock, Language & Region.
  • Select Change location and set to Australia or New Zealand. Click on OK.

Microsoft Windows 8
  • Open the Start screen and type Control Panel and choose Control Panel from the list of Apps. Click on Devices and Printers.
  • Select Change location and set to Australia or New Zealand. Click on OK.

Following the above steps can make a big difference to how simple and quick it is for you to print Avery products. Another tip: sometimes your settings may revert back to letter without you realising. If you start to experience labels looking great on-screen, but not fitting in the labels when you print, try following the above steps again.

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